Skip to main content

Investigator Support and Resources

Institutional Review Board ∙ ∙ 301-405-4212 ∙ 1204 Marie Mount Hall ∙ Hours: 8:30 AM - 4:30 PM

NIH Clinical Trial Definition – Updated January 7, 2019

Clinical trials must be registered at prior to collecting data from human subjects if the researcher wants to submit a manuscript of their study to the journal.  In addition, this is required by many peer-reviewed journals if an investigator is planning to submit a manuscript to that journal. Registration Guidance (PDF)

More information about the clinical trial requirements for grants and contracts can be found here:

The revised Common Rule also requires that for any clinical trial conducted or supported by a Common Rule department or agency, one consent form be posted on a publicly available federal website within a specific time frame. More information about these requirements can be found here:

In addition, informed consent documents for clinical trials are required  to include a specific statement relating to the posting of clinical trial information at For more information please visit: NIH's Policy on the Dissemination of NIH-Funded Clinical Trial Information.

Research Match aims to serve as an effective, useful and complementary recruitment tool that will help connect willing volunteers with researchers who are searching for appropriate volunteers to be placed in their clinical and other health related research studies.  This resource is provided at no cost and is funded in part by the National Institutes of Health (NIH) Clinical and Translational Science Award (CTSA) program.

Participant Payment Forms and Guidance:

Guidelines for Reimbursement of Human Subject Participant Incentives Form:

This form may be used to assist in documenting reimbursement of allowable human subject participant incentives. It is designed to be supporting documentation included with itemized receipts for incentives purchased to acknowledge human subjects who participated in a research study as a group. Examples are groups of student participants in K-12 school classrooms.

This form should be completed before the research study visit occurs, and must be acknowledged with an original signature by the school or organization. Please attach the completed form along with original itemized receipts for allowable items purchased to accounts payable. For meal purchases provided as incentives, a list of attendee names or class roster must also be attached.

Please remember that this form is to be used as supporting documentation to ORIGINAL itemized receipts as required by the State of Maryland.

Participant Receipt Forms:

Research Participant Support Payments:

  1. Guidelines for Research Participant Payment MOU (PDF)
  2. Research Participant Payment MOU Form (PDF)

Research Participant Payment Solutions Matrix Info:

For all studies involving human research subjects, an approved IRB protocol is required. An MOU between the department, College, and Controller’s Office must be executed, and a copy of the IRB approval, and consent form must be kept on file with the MOU. 

NOTE: per the State of Maryland regulations, PCards cannot be used to purchase gift cards directly. (This includes using gift card companies like Gifthub and Tango.) Disbursement of cash directly to participants via Venmo, PayPal, Zelle, etc., is not allowable at this point. Questions about the matrix below or other compensation/incentives solutions can be directed to the human subjects working group.

Research Participant Payment Solutions Matrix

Participant Incentives Reimbursement Form

International Participant Payment

The recommended payment method for international research participants is Tango.  Researchers are encouraged to contact their Department’s Business Office to set up a Purchase Order for Tango gift cards. 

For assistance with international participant payments, you may also email the Human Subject Payment Working Group at

Back to Top