The U.S. government maintains several lists of foreign entities and individuals that are forbidden access to certain materials and data of US origin. The reasons for these prohibitions can vary but are generally due to national security concerns. UMD hosts foreign visitors on campus for many reasons. For visitors that have the potential to access sensitive scientific information, the Export Compliance Office will verify that neither the visitor, nor their affiliated institution are on any of the lists. If the visitor is on a list, the ECO will work with the department to determine whether it is still possible to allow the visit and maintain compliance with US export laws. The resolution will vary depending on the nature of the visit and the applicable restrictions associated with the list.
1) WHEN TO REQUEST FOREIGN VISITOR SCREENING
The foreign visitor screening process must be completed before sending an invitation, submitting an unpaid or paid appointment to the Academic Resource System (ARS) and before OIS applies for a visa.
2) FOREIGN VISITORS WHO DO NOT REQUIRE SCREENING
A. Screening is not required for students who have applied, been accepted and/or are enrolled in any degree granting program that the University of Maryland offers;
B. Screening is not required for foreign visitors who provide documentation they hold permanent resident alien status in the U.S. (i.e., hold a green card) or have been granted asylum or refugee status by the U.S.
3) FOREIGN VISITORS WHO MUST BE SCREENED (IF NEITHER OF THE ABOVE CRITERIA APPLY)
A. Visitors who are nationals/citizens of Iran, Sudan, Syria, Cuba or North Korea must undergo foreign entity screening regardless of length of stay and regardless of the activity in which they will be participating at UMD.
B. All other foreign visitors, regardless of length of stay, who will collaborate or participate in University research or training in the biological or physical sciences, engineering, mathematics, information security (including encryption), software development, or related technologies and fields, whether or not the collaboration occurs within the scope of a sponsored research agreement, must also undergo screening.
C. All visitors who will be the subject of an H-1B, H-1B1 Chile/Singapore, L1, or O-1A nonimmigrant worker petition to be filed by UMD.
4) SCREENING NOT REQUIRED?
If the answer to either 2A or 2B is “Yes”, or the answers to 3A, 3B and 3C is “No”, then a screening is not required for the visitor. The department should insert a note in the ARS comment screen that “No entity screening is required because [citing the applicable reason set forth above].” Then route the appointment through the normal ARS process.
5) HOW TO INITIATE A FOREIGN VISIT REQUEST
The visit request form is currently accessible at the following link:
Foreign Visitor Screening Request
When prompted to “Enter username and password," please use your University Directory login name and password to access the secure electronic submission system.
- NOTE: If you have a problem logging in using Internet Explorer, you may need to change your domain by using "ad\<directory id>" or "<directory id>@umd.edu" as the username. You can also try using a different browser, such as Chrome or Firefox.
Your University Directory ID must have a valid @umd.edu email address associated with your account. You can update your account through ARES.
Please allow a 5 workday turnaround time for processing. Additional time may be required if there is an issue with the individual or entity being screened. After submitting the form, request to expedite the screening process can be sent to: firstname.lastname@example.org