International Conferences

When participating in international conferences, if your area of research has any potential to have a military application, it is important to limit presentation material and side-bar discussions to information that has already been published. Any discussions involving applying a technology to a military item could be considered a “defense service” under ITAR and require authorization from US Department of State.

The terms and conditions of your award will identify any restrictions on information sharing that may affect your ability to freely share your research data with others. If you're working on research where there are restrictions, obtain permission from your sponsor before sharing information. If your research is subject to non-disclosure agreements, ensure that your presentation, including question and answer sessions, does not disclose proprietary or confidential information. If your research is likely to result in an invention, it is important to disclose this through your technology transfer office prior to making a public presentation.

The United States government maintains a list of individuals and institutions you are prohibited from doing business with, including sharing data or materials, unless the government gives you permission. It is important to screen your collaborator or host against US restricted and prohibited party lists prior to further engagement. The Research Security Office can assist you with this.

If you plan to visit/travel to one of the following countries, you should contact the Research Security Office prior to travel. It is also highly recommended that you contact the RSO prior to accepting an invitation to a conference or seminar in one of these countries:

• A country subject to comprehensive OFAC sanctions: Cuba, North Korea, Iran, Syria, the Crimea Donetsk People’s Republic and Luhansk People’s Republic regions of Ukraine
• A Foreign Country of Concern as defined in the CHIPS and Science Act (Public Law 117-167):  China, Russia, Iran, North Korea
• A country subject to broad OFAC sanctions: Belarus, Venezuela, Russia