IRBNet Tips and FAQs
Institutional Review Board ∙ firstname.lastname@example.org ∙ 301-405-4212 ∙ 1204 Marie Mount Hall ∙ Hours: 8:30 AM - 4:30 PM
How to Submit Using IRBNet:
- Initial Application Steps to Submit
- Amendment/Continuing Review Steps to Submit
- New Project & Initial Application Part 1
- New User Training Energizer
- New Project Submission Training Energizer
- Amendment/Continuing Review Training Energizer
Frequently Asked Questions About IRBNet:
Functions and Terms:
|Lock Status||Color of Lock||What does it mean?|
|"Locked"||Grey||A project has been submitted and is currently under review by the IRB.|
|“Unlocked – Revisions Pending”||Red||The IRB has decided that revisions must be made to a project. By unlocking, the IRB has stopped their review until the edits are complete.|
|“Locked – Revisions Complete”||Green||The investigators have addressed the requested modifications and the IRB can continue their review.|
Once you have completed the modifications requested by the IRB, you must Mark Revisions Complete to notify the IRB that they may continue the review of your application. To do so, go to the Designer page, located under the Project Administration menu on the left hand side. At the top of the page, you will see “This package is” followed by the lock status; the status will read “Unlocked – Revisions Pending” and the lock will be red. To Mark Revisions Complete, click the second link to the right of the Lock Status, “Mark Revisions Complete.” The lock will then turn green and read “Locked – Revisions Complete.”
The Messages & Alerts function, located at the bottom of the left side toolbar, presents a complete history for each individual protocol. Any messages that are sent between investigators or between investigators and the IRB office can be found here. If modifications are requested, a copy of the requested adjustments can also be found here. This is a useful tool in projects that have multiple team members to help keep track of the actions taken on your project.
When making modifications to documents in IRBNet, please click the paper icon located on the right side of the document, in the Designer page. This will open the previous document on your computer. Once the documents has been revised, save it to your computer. Click the pencil icon to upload the new, revised form.
Mark Revisions Complete
- Term used when making modifications to a protocol that is currently being reviewed by the IRB. This link can be found next to the Lock Status on the Designer Page.
Submission is Locked
- Refers to the Lock Status function. When your submission is locked, you cannot make any edits to your project as it is under review by the IRB.
Submission is Unlocked
- Also refers to the Lock Status function. Your submission may be unlocked by the IRB office because modifications are needed or upon request of the Principal Investigator.
- Each project submitted to IRBNet is a package. Each package has its own unique package number. Each time a new submission is made, you submit it under the same package number, but the submission number will change For example “123456-1” is an Initial Application. If you submitted an Amendment, the number would change to “123456-2”.
Internal Reference Number
- This function is completely optional. If your department has their own numbering system, separate from the IRB, this is where you could include your own project number. This number cannot be seen by the IRB, only the investigators.
Local Board Reference Number
- If you are submitting an Amendment or Continuing Review, this will be your previous IRB approval number. This will help the IRB Office link your IRBNet submission with your previously approved transactions.
- This is the new term for Addendum.
Continuing Review/Progress Report
- This is the new term for Renewal.
- This is the new term for IRB Liaison.
|Application Type||IRB Application Part 1||Applications (i.e. Initial, Renewal, Addenda)||Consent Form or Waiver of Consent||Principal Investigator Signature||IRB Liaison Signature|
|Amendment||No||Yes||If changes to consent form, yes||Yes||No|
|Human Subjects Research Determination||No||Yes||No||Yes||No|
You can find IRB Initial Application Part 1 under the “Designer” section of IRBNet. NOTE: To access the Designer page, you must be within your project on IRBNet (click the title of the project under My Projects) for the Project Administration menu to appear on the left side of your screen. Once in the Designer section, click "Start a Wizard" at the bottom of the page. Under the second box titled "On-Line Document," select IRB Application Part 1 and click “add” and follow the prompts to complete the form.
To obtain consent forms, go to the Designer Page and locate the list of Documents in the package. Click on the “paper icon” next to the consent form to download a copy and print.
The consent forms in your approved IRBNet PACKAGE must be used. When creating or editing your consent form, please provide the most recent IRBNet package number at the bottom, right corner of the consent form. This ensures you are using the most “up-to-date” version of the form.
To find your IRBNet package number, go to the MY PROJECTS tab and click on the title of your project. In the PROJECT OVERVIEW page, your IRBNet package number will be listed at the top, next to your project title.
To submit an amendment or a continuing review application you must first create a new package. This new package will be linked to your initial application in IRBNet. To submit a new package, go to the My Projects tab and click on Project History. In this tab, you should see the option to Create a New Package.
To complete the CITI training, please register at CitiProgram and affiliate with the University of Maryland, College Park.
The required course is under Question 1 – Human Subjects Research. Please choose the course titled Biomedical Research Investigators or Social & Behavioral Research Investigators. Both of these courses will provide you with the CITI Basic/Refresher course.
You can view and access your CITI certificate by logging into your CITI account at www.citiprogram.org. On the Main Menu, you should see a list of your completed CITI courses.
*Please NOTE: Your CITI Username and Password are not linked to your UMD ID.
All investigators and co-investigators listed on Application Part 1 must link their CITI training to the project. This includes faculty advisors when a graduate student is listed as the Principal Investigator. Department Liaisons are not required to link their CITI certification to the project.
*Please NOTE: In order for co-investigators to link their CITI certificate to a project, all co-investigators must be granted at least, “Write” access.
Sharing, Signing, and Submitting:
Sharing a project in IRBNet gives others access to your research. There are three levels of access when sharing:
Signature Only (Read): Users whose ONLY role is to sign off on project documentation should be granted "Read" access. Users with Read access can view project documentation, communicate with the project team and add their signature. NOTE: Read access should be provided to ALL IRB Liaisons.
Write: Users that are granted "Write" access can view and edit project documents, collaborate with other users and add their signature, but MAY NOT grant access to other users, submit packages for review or perform any other administrative functions.
Full: Users that are granted "Full" access can perform all functions without restriction. This includes editing project documents, sharing the project with other users, submitting document packages for review and deleting document packages. NOTE: ONLY Project Owners with day-to-day responsibility for the project should be granted Full access. Users with Full access will receive automatic email copies of all project notifications and alerts that are sent to the Project Owners.
To share your project, find “Share My Project” under the Project Administration menu. Then, click the first blue link titled “share.” Select the University of Maryland – College Park (UMCP) as the organization. Then, at the bottom of the page you will see a search box to search for users by last name. If you cannot find a researcher, please see the next question.
If you cannot find someone within IRBNet, this means that they have not yet registered with IRBNet. Every member at the University of Maryland – College Park MUST have their own unique username and password. The IRB Office will not create a username/password for any member of our research community.
To Sign a Project, go under the Project Administration menu and click “Sign This Package.” Then, in the drop down box next to your name, select your affiliation with the project (i.e. Principal Investigator, Co-Investigator, Department Representative) and click “sign” at the bottom of the screen. NOTE: You must be shared on the project in order to view the project and sign.
To submit a project on IRB Net, find the Project Administration menu and click “Submit This Package.” Then, under Search for Organization, find the University of Maryland – College Park. Now, you should see two different options for University of Maryland – College Park. Please select “University of Maryland College Park (UMCP) IRB.” Then, select your Submission Type (i.e., new project, amendment, continuing review) and any comments you wish to include. Finally, click “submit.” NOTE: Please be careful when selecting where to submit your project to as there are two review boards at the University of Maryland, the IRB (human subjects only) and the IACUC (animal research only). Selecting the incorrect board will require your application to be withdrawn and then will need to be resubmitted to the correct board. This will DELAY your REVIEW and APPROVAL.
A project is ready to submit in IRBNet when the following has been completed:
- All application forms have been completed.
- All appendices have been uploaded to IRBNet.
- All signatures have been obtained (PI and IRB Liaison for Initial Applications, PI for Continuing Review and Amendments).
Please DO NOT submit before each of these items have been satisfied. If you submit an incomplete application, we will unlock your project and the review process will be stalled until you address the modifications and mark your revisions complete. Turning in an incomplete application will slow down the review process.
The initial application is the only application that needs to be signed by your IRB Liaison.