Complete a Disclosure

Conflict of Interest
When to Use KCOI
Complete a Disclosure
Disclosure Review Process
Resolving or Managing Conflicts
Collaborating with a Non-Federal Sponsor
Policies and Procedures
Frequently Asked Questions

How do I submit or update a disclosure?

UMD uses the Kuali Conflict of Interest (KCOI) disclosure system. This system allows faculty and staff to disclose their outside activities and/or Significant Financial Interests in outside organizations that relate to their University Responsibilities on an annual basis by submitting the Disclosure Form. In addition, an updated Disclosure Form must be submitted within 30 days of any significant change in outside interests or Significant Financial Interests.

The Disclosure Form will include additional sections, or questions, based on your responses. Please be certain to answer all primary and follow-up questions when completing your disclosure. If you need to exit the form and return to it later, your progress will be saved.

Submit or update a disclosure

After your first submission, you will receive automated email reminders from Kuali COI 30 days prior to your disclosure expiration date, based on your last date of approval.

KCOI Definitions

» Reporter

» Reviewer

» Viewer

» Administrator

» Delegate

Creating an annual disclosure via KCOI

Follow the steps below (for Steps 2-13, click on each Step to expand and view the full text, or Expand All | Collapse All):

» Step 1: Go to Log in using your University User ID and Password.

» Step 2: Navigate to KCOI. If prompted, select the Campus: UMD - College Park.

» Step 3: If this is your first time in KCOI, the small blue box will say Create Disclosure. If not, it will say Update Disclosure. In either case, click the Disclosure button.

» Step 4: Review the INTRODUCTION page.  Click the Next button in the upper right-hand corner of the screen.

» Step 5: Complete the ROLES page. Select University of Maryland, College Park. Answer the proceeding question. Click the Next button in the upper right-hand corner of the screen.

» Step 6: Navigate through the form, answering ALL questions. New ones will appear as you answer in the affirmative.

» Step 7: If prompted, review the RESEARCH CONFLICTS OF INTEREST TRAINING page. Click the Next button in the upper right-hand corner of the screen.

» Step 8: If prompted, complete the RESEARCH FORM / RESEARCH CONFLICTS OF INTEREST page. Answer the initial screening questions. Click the Next button in the upper right-hand corner of the screen.

» Step 9: Complete the GENERAL FORM page. 

» Step 10: If prompted, complete the OUTSIDE ENTITY INFORMATION page.

» Step 11: If prompted, complete the PROPOSED MANAGEMENT PLAN page. Answer the question that appears.  

» Step 12: On the CERTIFICATION page, review the certification text. 

» Step 13: KCOI will bring you back to your main COI page.  


Updating or Revising a COI Disclosure in KCOI

A COI disclosure must be updated annually and within 30 days of a significant change in the information provided. Follow the same steps provided here: Updating or Revising a COI Disclosure in KCOI.

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College Park, MD 20742-1541
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